Launching a new Devopsdays Chattanooga event

Overview

Before you dive into running the event, it's recommended that you start here. The goal of this runbook is to provide you with all the knowledge needed to launch a devopsdays event.

Getting started

Organizing roles and committees

Role	Description
Organizing Lead	This individual essentially functions as the project manager for the event
Committee co-chair	Committee co-chairs are responsible for executing tasks within a functional area (e.g., technology, volunteers)

Committee name	Description
Finance	How we fund, spend and account money for the conference
Locals	How we do partner with local vendors
Marketing	How we market the event
Registration	How we handle registration
Speakers	How we select speakers
Sponsors	How we partner with sponsors
Swag	How we get conference swag
Technology	How we administer the tech Devopsdays Chattanooga uses
Volunteers	How we partner with volunteers

Event "order of operations"

There's an order of operations that has to happen in sequence in order to start the process for launching an event:

1. An initial organizer communication to determine who will be involved
2. An initial organizer meeting to start divvying up responsibilities
3. Technology committee members set up and configure:
   1. Devopsdays site
   2. Trello board
   3. Google Drive folder
   4. Work with the Devopsdays Core Team to add any new members to the email distribution list & global Slack channel
4. Establish a regular meeting cadence

Once these initial tasks are complete, everything generally flows along with the timeline in the "Dates & deadlines" doc.

note

The more that you can frontload tasks and ensure that they're in Trello, the easier it is later in the event planning process.